ADVERTISEMENT FOR BIDS

PCB23-26 ITB PANAMA CITY BEACH FRONT BEACH ROAD AND SOUTH THOMAS DRIVE ROADWAY LIGHTING REPAIR AND IMPROVEMENT PROJECT

 PCB24-11 BID PACKAGE       ADDENDUM NO. 1

The City of Panama City Beach is requesting sealed Bids for repairs on 143 streetlights that sustained damage during Hurricane Michael (see location map Appendix E). The streetlights in need of repairs or replacement are located along a stretch of road covering Front Beach Road from North Thomas Drive to South Thomas Drive and South Thomas Drive from Front Beach Road to Thomas Drive. Two entire light structures need replacing, replacement of damaged arms (either single or double), and all 143 need complete rewiring. Florida Power and Light has an agreement with the City to replace all LED fixture heads.

Bids will be opened at 10:00 AM (CDT) on Monday, December 11, 2023 at the City of Panama City Beach City Hall, 17007 Panama City Beach Parkway, Panama City Beach, Florida.

The Contractor shall provide all labor, material, and equipment required to complete the Work described in this Contract including any necessary temporary traffic control (TTC), mobilization, and demobilization costs. All lighting repair and replacement operations must be in accordance with all applicable federal, state, and local laws and regulations. The Contractor shall provide proper documentation to the City for all lighting repair and replacement operations to ensure reimbursement eligibility to the City from the applicable Federal Disaster Reimbursement Program(s) (“FDRP”), which includes but is not limited to, programs of the Florida Department of Economic Opportunity (DEO) and the Federal Emergency Management Agency (FEMA).

Bid Documents may be downloaded online at www.demandstar.com or the City’s website at https://www.pcbfl.gov/about-us/rfp-posts-list or by contacting the Purchasing Manager at purchasing@pcbfl.gov starting on Wednesday, October 25, 2023.  The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

A mandatory pre-bid meeting will be held at 1:00PM (CDT) on Tuesday, November 7, 2023 at the City of Panama City Beach City Hall, 17007 Panama City Beach Parkway , Panama City Beach, Florida.

• Electronic Bids will only be accepted when submitted through the DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one copy along with an electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB24-11 ITB PANAMA CITY BEACH FRONT BEACH ROAD AND SOUTH THOMAS DRIVE ROADWAY LIGHTING REPAIR AND IMPROVEMENT PROJECT on the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

All paper Bids shall be sealed and delivered or mailed to:

 City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, FL 32413

A Bid Bond in the amount of 5% of the total amount of the Bid shall accompany the Bid.  The City of Panama City Beach (“City”) reserves the right to reject any and all Bids. All Bids shall be firm (including all labor and material prices) for a period of 30 days after opening. 

All bidders shall be a State of Florida certified licensed electrical contractor. Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida.

All work shall be in conformance with the latest edition of the FDOT Roads and Bridges Manual.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date. If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website. It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be by the close of business on December 4, 2023.

Any and all questions regarding the Bidding documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, via email: Purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

The City shall award the Contract to the lowest responsive and responsible bidder; provided, however, the City reserves the right to award the Contract to a Bidder who is not the lowest responsive and responsible bidder if the City determines that the lowest bidder does not offer the reliability, quality of service or product afforded by  such other Bidder.

This project may be funded in whole or in part with federal funds.

The City of Panama City Beach is an Equal Opportunity Employer.