INVITATION TO BID

PCB22-04  ITB  SCADA SYSTEM INTEGRATION

              BID DOCUMENT          ADDENDUM 1       ADDENDUM 2       ADDENDUM 3        BID TABULATION

The City of Panama City Beach hereby solicits sealed bids for providing integration services for the upgrade and conversion of the City’s existing SCADA software to VTScada. This solicitation is for acquisition and integration of hardware and software licenses and includes one (1) year of maintenance and support.

Plans and specifications will be available on September 20, 2021 and can be obtained through DemandStar at www.DemandStar.com, the City’s website at  https://www.pcbfl.gov/about-us/rfp-posts-list  or by contacting the Purchasing Manager at (850) 233-5100 ext. 2332 or email: purchasing@pcbfl.gov.

Bids must be submitted upon the standard form contained in the bid documents. 

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

All Bids will be received until 2:00 P.M. Central Time, October 15, 2021, at City of Panama City Beach City Hall, 17007 Panama City Beach Parkway, Panama City Beach, Florida, 32413 and will be opened and read publicly immediately thereafter. Paper Bids shall be submitted in an envelope clearly marked PCB22-04 ITB SCADA System Integration.

• Electronic Bids will only be accepted when submitted through the DemandStar’s Bid portal. Emailed submissions will not be accepted. 
• Alternatively, one original and one paper copy along with an electronic copy (CD or USB flash drive) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB22-04 ITB SCADA System Integration on the package.  Receipt of a Bid by any Panama City Beach Office, receptionist or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

A Bid Bond in the amount of 5% of the total amount of the Bid shall accompany the Bid.  The City of Panama City Beach (“City”) reserves the right to reject any and all Bids.  All Bids shall be firm (including all labor and material prices) for a period of 60 days after opening.

The City shall award the contract to the lowest fully responsive and responsible bidder; provided, that the City Council may award the contract to a bidder other than the lowest bidder should it find the lowest bidder does not offer the reliability, quality of service or product afforded by such other bidder.  Where a bid other than the lowest bid is taken, the City Council shall state the reasons upon which such award was made.

BIDDER qualifications are described in detail in Appendix A of the Specifications.  Documentation describing BIDDER’s qualifications shall be submitted on the provided Bidder Qualification Form.

There will not be a pre-bid conference for this project.  Point of Contact for questions will be the Purchasing Manager, City of Panama City Beach; 17007 Panama City Beach Parkway, Panama City Beach, Florida, 32413. Email purchasing@pcbfl.gov, or  Telephone (850)233-5100, extension 2332.  Official questions must be submitted in writing no later than 4:00 P.M. on October 8^th. 

The City will allow visits to the WWTP for viewing of the existing system.  Any visit must be coordinated with the Utilities Director Mark Shaeffer at mshaeffer@pcbfl.gov with a minimum 72-hour advance notice and all visits must be completed by October 7, 2021. 

Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida.